Table of Contents
Company Resources is where you'll find all the relevant back-office features of Maia, as well as some fun new features like BHS Community (the new opt-in list) and Advanced Apps for those are seeking a technological edge.
DocuSign & Agreement Center
We've taken the step of migrating BHS fully to DocuSign for transaction management. Now, with a single click, you can access our library of templates, as well as manage your own personal account, through our DocuSign portal.
Importantly, all of this activity happens inside of DocuSign. Instead of trying to reinvent the wheel, we simply connected the back end with something called an "SSO" or "Single Sign-On." This means that when you sign into Maia, you can automatically sign into DocuSign through our platform with the same credentials. If you don't have a DocuSign account, the system will automatically create one for you.
If DocuSign isn't for you, you can request assistance from an admin by filling out one of the forms further down the page. This will create a request for someone on the staff to prepare your agreement - in DocuSign. You will find that it is both quicker and easier to learn how to use DocuSign in the long run, but we all need a little help sometimes, and that's what we're here for.
Electronic Commission Slips
Very soon you will have the ability to submit your commission slip through Maia. The information stays the same, however the process just became lightning quick. With a built-in approvals system, your commission slip could go from your finger tips to the manager and then to accounting team in a matter of minutes.
Just like the Marketing Center, you're able to connect with the IT team through Maia. Simply navigate to the IT Assistance tile to submit a request.
You can fill out relevant information about your issue, as well as indicate the best way for them to reach you if you're on the move.
Every document you need is stored in the Document Library. While there are quick-access documents in other pages, this is the master file library. The layout is easy to navigate, and all the documents have thumbnails for reference, however if you know the name of what you're looking for you can always look for it through the Global Search Function and get there more quickly.
Click into the document and select your region. Download the document right from the page.
Communication is everything, and there are many benefits to a strong community besides just culture. With BHS Community, we now have an internal communication system designed for ease of use and minimal cluttering of inboxes. Instead of the traditional "Opt-In" email list, you can subscribe to Community Groups to participate in those conversations.
It operates similar to the way a Facebook Group works. Post your updates in the board and everyone who has their notification settings on will receive an update. Considering some of the biggest sales have come from internal referrals, this is a great tool to take advantage of!
You can adjust your notification preferences at the top of the group page or in your account settings, and decide which groups to subscribe to.
If you want to stay current with recent press around the company and your colleagues (and hopefully you!) there is a Recent Press module that is updated regularly.
You will see a short description of the article, the URL for quick access. Any agents that are featured will get a mention in the tabs on the right hand side.
Use the BHS Directory to look up the contact information of any agent and member of the company. If their information is on file, it will show up here with their contact info. Use the local search in the top right of the layout to quickly find who you're looking for.
For those who want to get ahead, the strategy team is always thinking of new apps and services for you to try. These are programs vetted by the team, making sure that they are useful to you and making them easily available so you don't have to spend time searching yourself.
In some cases, we may even get a discounted membership. Be sure to check with our team for promo codes on new apps.
Sometimes you may have a request that doesn't fit a particular function in Maia. That's why we have General Requests! Feel free to submit a general request and the staff will help you decide where it should land. The process is the same as any other request format.
That's all for this section! Use the menu below to navigate to other topics of interest.